Privacy Policy — Briefly iQ
This Privacy Policy explains how Briefly iQ (“the App”) handles your information. Briefly iQ is a Windows desktop application currently distributed as an early prototype (MVP) for testing and evaluation.
The most important principle first: Briefly iQ is a local application. We do not operate servers, we do not collect your content, and we do not have access to your data. Your privacy exposure is determined by (a) your own device, and (b) the third-party AI provider you choose to connect.
1. What data the App handles
1.1 Data stored locally on your device
The App stores the following only on your local machine, in the App’s local settings and data folders:
App settings and appearance preferences
Theme profiles (writing style, language, tone, layout, styling, custom instructions)
API keys you enter for third-party AI providers
Archived summaries (generated text, subject line, group, theme name, creation date, source name, style snapshot, HTML content)
Subject line and archive group settings
Header/footer images and signature content (which may include your name, contact details, and organization branding)
None of this data is transmitted to IQ Suite Labs. It never leaves your device except as described in Section 2.
1.2 Data we (the publisher) collect
None. The current prototype has no user accounts, no telemetry, no analytics, no crash reporting, and no cloud sync. If a future version introduces any form of data collection, this policy will be updated first and the change will be clearly communicated.
2. When your content leaves your device
2.1 Online AI provider mode
When you select a cloud AI provider (OpenAI, Anthropic Claude, Google Gemini, Groq, Mistral), the transcript, notes, or document content you submit for generation is sent directly from your device to that provider, authenticated with your own API key.
From that point, the data is governed by the provider’s own terms, privacy policy, and data-handling practices — including retention, training use, sub-processing, and geographic location of processing. IQ Suite Labs is not a party to that relationship and cannot control or guarantee how a provider handles your data. Review your provider’s policies before submitting sensitive content:
OpenAI — https://openai.com/policies/privacy-policy
Anthropic — https://www.anthropic.com/legal/privacy
Google — https://policies.google.com/privacy
Groq — https://groq.com/privacy-policy
Mistral — https://mistral.ai/terms
2.2 Ollama Local mode
When you select Ollama Local, AI generation runs on your own machine and your content is not sent to any external provider. Note that the initial installation of Ollama and download of models requires an internet connection; after setup, generation can run offline, subject to your hardware and model availability.
2.3 Email export
The “Email draft” export opens a draft in your local mail client. Nothing is sent until you review and send it yourself, through your own email account and provider.
3. API keys
API keys you enter are stored locally in the App’s settings. They are used solely to authenticate your requests to the provider you selected. You are responsible for keeping your keys confidential and for all usage and costs incurred under them. The current prototype does not yet include encrypted key storage or a secure vault; treat your device accordingly (see Section 5).
4. Sensitive and regulated content
Meeting transcripts often contain confidential business information and personal data of meeting participants. Before processing content through the App:
Ensure you have the right and any required permissions to process it, including under your organization’s policies and applicable law.
Do not submit regulated data (e.g., special-category personal data, health, financial account data) to an online provider unless you are authorized to do so and the provider relationship supports it.
If in doubt, use Ollama Local mode or do not process the content.
You act as the data controller for any personal data contained in the content you process. IQ Suite Labs does not process personal data on your behalf and is therefore not your processor under the GDPR for content you handle in the App.
5. Security of local data
Because all data is stored locally and currently unencrypted by the App:
Anyone with access to your Windows user profile may be able to access your settings, API keys, and archives.
We strongly recommend device-level protections: full-disk encryption (e.g., BitLocker), a strong login password, screen locking, and not using the App on shared accounts.
Deleting an archived item removes it from the App’s archive; standard file-system recovery caveats apply.
6. Your rights (GDPR / EU)
Because IQ Suite Labs does not collect or hold your personal data in the current prototype, there is no data held by us to access, rectify, erase, or port — you hold all of it, locally. You can view and delete archives, edit settings, and remove API keys directly in the App, and remove all data by uninstalling the App and deleting its local data folders.
For content sent to third-party AI providers, exercise your rights directly with that provider. If you believe your personal data has been mishandled, you may lodge a complaint with your supervisory authority; in Bulgaria this is the Commission for Personal Data Protection (CPDP / КЗЛД).
7. Children
Briefly iQ is a professional tool and is not directed at children under 16.
8. Changes to this policy
We may update this policy as the product evolves (for example, if future versions add accounts, sync, telemetry, or licensing services). The effective date above will be updated, and material changes will be highlighted in release notes.
9. Contact
Questions about this policy: privacy@iqsuitelabs.com
Summary in one line: your data stays on your device unless you choose to send it to an AI provider — and that choice, and that provider’s policies, are yours.